POSITION:                 LEGAL SECRETARY II – District Attorney

                                    Full-Time, 80 hrs/pay
 
DEPARTMENT:         District Attorney       
                                    Franklin, PA
 
PAY GRADE:             NON-EXEMPT HOURLY THREE
                                    $12.0155/hr
 
 
OVERALL OBJECTIVE OF JOB
To perform specialized secretarial functions in a timely manner to assure efficient operation of the department, which includes the use of discretion, independence and judgment. 
 
ESSENTIAL FUNCTIONS OF JOB

1. Assists the District Attorney, Assistant District Attorneys, and Victim Witness Providers in a variety of specialized secretarial projects and duties.
2. Establishes and maintains criminal case files; performs necessary docketing in each case.
3. Maintains and updates the case tracking systems, noting the progress of each case through the stages of the legal process.
4. Maintains a schedule of court hearings, meetings, and legal document filing dates, etc., for each of the four attorneys and two victim witness providers on staff; cancels, continues or reassigns cases when appropriate and necessitated by conflicts in the schedule.
5. Type reports, letters, memos, briefs, subpoenas, motions and other documents as needed.
6. Composes letters, memos and other correspondence as required.
7. Operates computer; data entry, and provides input and makes adjustments to programs and data as required.
8. Screens phone calls, answering routine inquires or directing the call to the appropriate staff member.
9. Answers inquiries from the public and others regarding departmental procedures, and makes appropriate referrals.
10. Assists in the preparation of a variety of legal documents, including docketing, calendaring and filing.
11. Must maintain confidentiality.
12. Performs duties of other support staff in their absence.
13. Makes photocopies and sends/receives fax documents as necessary; operates other office equipment as needed, filing as needed.
14. Files legal documents and correspondence in an efficient and timely manner.
15. Assists with the administrative aspects of the office as necessary, including data entry, case tracking, file preparation, gathering reports and documents, preparation of the court schedule, notification of the defendants and law enforcement and subpoena of victims and witnesses.

 
OTHER DUTIES OF JOB
1.         Attends meetings, training, and seminars as required.
3.         Opens mail and distributes within department as necessary.
4.         Assists other staff with work duties as needed.
5.         Performs other job-related duties as required.
 
 
SUPERVISION EXERCISED
None
 
SUPERVISION RECEIVED
Receives occasional instruction and limited supervision from attorneys or supervisor in regard to daily work duties.
 
WORKING CONDITIONS
1.         Works with average indoor exposure to noise and stress, but subject to frequent disruptions.
2.         Normal exposure to indoor dust/dirt.
 
PHYSICAL/MENTAL CONDITIONS
1.         Must possess hearing, seeing, speaking and reasoning senses necessary to carry out job duties.
2.         Must be able to sit for long periods during the work day, with frequent standing, walking and occasional bending, twisting, stooping, reaching and grasping as necessary to carry out essential job duties.
3.         Dexterity requirements range from simple to coordinated movements of fingers/hands; to simple movements of feet/legs/torso as necessary to carry out job duties.
4.         Light work, with occasional lifting/carrying of objects with weights of 20 to 30 pounds.
5.         Must be able to cope with the physical and mental stress of the position.
 
6.         Must be able to pay close attention to details and concentrate on work.
 
QUALIFICATIONS
A.         EDUCATION/TRAINING
High school diploma or equivalent, plus secretarial and computer experience is a must.
 
B.         WORK EXPERIENCE
Two to three years’ working experience in law office, government, or administrative environment preferred; or acceptable combination of training, education, and/or experience.
 
C.        CLEARANCE
Must not appear on Preclusion Lists as defined by “Pennsylvania’s Medical Assistance Bulletin 99-11-05 Provider Screening of Employees and Contractors for Exclusion from Participating in Federal Healthcare Programs.”
 
 
 
 
 
 
 
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

1. Must be able to speak and understand the English language and to follow oral and written instructions.
2. Must possess effective oral and written communication skills.
3. Must possess ability to function independently, have flexibility and personal integrity and the ability to work effectively with judicial authorities, co-workers and others.
4. Must possess the ability to maintain confidentiality in regard to case file information

and records.

5. Must possess the technical knowledge of operating personal computers.
6. Knowledge of legal terminology a plus.
7. Knowledge of the operation and procedures of the criminal court systems a plus.
8. Must possess the ability to type from drafts clearly and accurately and within a reasonable speed.
9. Must possess ability to prepare and maintain files and reports.
10. Must possess the ability to compose replies to routine correspondence.
11. Must possess the knowledge and ability to assist in the preparation and assembly of legal documents.
12. Must possess excellent organizational skills and the ability to coordinate several schedules and/or projects with accuracy and efficiency.
13. Must be professional and kind at all times.

 

1. Must successfully complete pre-employment drug screening.

 
HOW TO APPLY
Applications are available:

• Online by visiting: https://www.co.venango.pa.us/288/Job-Application-Process
• In-Person by visiting the Venango County Human Resource Office on the 3^rd floor of the Courthouse Annex building located at 1174 Elk Street, Franklin, PA  16323
• By fax or e-mail.  You must contact the Venango County Human Resource Office by calling (814) 432-9556 or (814) 432-9549 to share your e-mail or fax number.

 
 
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
VENANGO COUNTY IS A DRUG FREE WORK PLACE
 
APPLICANTS WHO REQUIRE SPECIAL ACCOMMODATIONS DUE TO A DISABILITY SHOULD CONTACT 432-9552 FOR ASSISTANCE.