Executive Assistant/Administrator

The Administrative Assistant is responsible for clerical and general office duties for the Executive Directors and the committees of both organizations. In addition, he/she will assist in managing ongoing projects for both organizations and the daily functions of the Boards and their memberships, as well as other related duties 

Duties:
Clerical:
● Prepare drafts and final copy for correspondence, minutes, and other documents as needed
● Schedule appointments and meetings for Executive Director and committees as requested
● Maintain accurate records and files of activities, programs, meetings, membership activities
● Maintain accurate personnel records, and work to ensure that information concerning worked or benefit hours is correct.
● Respond to requests for information by preparing and mailing appropriate material
● Attend board meetings and other meetings as required.
● Coordinate events and projects Bookkeeping:
● Maintain accurate records of billing and deposits
● Send out dues invoices and other membership information
● Report monthly and as needed financial information
Marketing:
● Maintain social media pages and websites for both organizations
● Prepare marketing materials for events and disseminate to the appropriate people
● Work with the Directors to make sure the kiosk(s) are up-to-date with advertising and information

Qualifications:
● High school diploma
● Some college preferred
● Written and verbal communication skills
● Organizational skills and proven ability to manage multiple priorities
● Interpersonal skills
● Knowledge of word-processing, database management
● Knowledge of QuickBooks